AOTA Connect™
Developed in partnership between Cedaron and the American Occupational Therapy Association, AOTA Connect is the industry-leading software solution for rehabilitation documentation and practice management.
With AOTA Connect you can:
- Spend more time with your patients and less time documenting patient care
- Document all components of patient care quickly, accurately, and defensibly
- Meet all reporting and confidentiality requirements, following the AOTA's Guide to Occupational Therapist Practice
Detailed, Customizable Patient Documentation
Connect's comprehensive set of patient documentation features allows you to quickly and accurately complete documentation before your patient even leaves the building. Connect allows the clinician to enter data at the point of care on a workstation, laptop, or tablet computer. And because Connect's documentation features are flexible, you decide what information to collect on each patient – as little or as much as you want.
Full Integration of the AOTA's Guide
Connect contains the entire Guide to Occupational Therapist Practice. Follow the Guide verbatim or organize the material any way that helps you practice efficiently.
Up to Code
AOTA Connect contains the full library of diagnosis and CPT codes, including the ICD-9 and ICD-10 codes which are essential for proper billing. CCI Edits are updated every 90 days to keep billing information accurate, and up-to-date codes are part of the automatic update packages you receive each year with your subscription. Furthermore, our customers’ favorite codes feature lets you build a list of your most commonly used codes. For example: if you see only stroke patients, you can compile a list of stroke related diagnosis codes which are available to you on the fly.
Patient Surveys
Connect includes a comprehensive library of peer reviewed survey tools including:
- AMPAC
- ASIA Standard Neurological Classification of Spinal Cord Injury
- Arthritis Impact Measurement Scales (AIMS2)
- Berg Balance Scale
- Cincinnati Knee Rating Scale
- DASH
- Glasgow Coma Scale
- Lower Extremity Functional Scale (LEFS)
- McGill Pain Questionnaire
- Neck Disability Index
- Oswestry
- Ranco Los Amigos Coma Scale
- Inpatient Rehabilitation Facility Patient Assessment Instrument (Medicare – IRF PAI)
- Tinetti Performance Oriented Mobility Assessment (POMA I & II)
- SPADI
HIPAA Compliance
Connect is fully HIPAA compliant. Rely on Cedaron to provide you with software that helps ensure the maximum level of security for your patients.
Online CONNECTivity
Save time by communicating with your patients online – before or after they visit. Through Connect's Patient Interface you are able to fill out Patient Functional Outcomes, email your patients, send satisfaction surveys, and have patients send you medical history and demographic information through a secure web connection. This information is automatically populated into their electronic patient chart in Connect, thereby allowing your administrative staff to use their time more efficiently.
My Connect
For ultimate flexibility, this feature lets you adapt the program to the way you practice. Here’s just a sample of what you can do with My Connect:
- Create your own flow pattern for evaluation and examination forms
- Add your own questions to any initial evaluation form
- Design questionnaires and other documents, including patient satisfaction surveys
- Adopt a level of standardization for large clinic or hospital settings where all therapists perform the same examination protocol
- Allows the clinician to enter data at the point of care on a workstation, laptop, or tablet computer.
Hardware Tools
For taking measurements during an office visit, Cedaron offers an assortment of electronic accessories. Readings register electronically onscreen and are automatically recorded into the appropriate fields without having to rekey any findings. Optional instruments available from Cedaron include:
- Goniometers (large and small)
- Pinch gauges
- JAMAR grips
- Spine inclinometers
AOTA Connect features self-calibration for Cedaron’s electronic instruments, so you don’t need to use separate software or ship the instruments back to the manufacturer. We also do annual validations to ensure these instruments are still properly calibrated.
Powerful Outcomes and Reporting Features
Advanced Analytics
Connect uses advanced analytics and reporting capabilities to:
- Spot trends and examine patient care to give you a leg-up when making your practice run efficiently and profitably
- Justify your reimbursement claims in a way that makes insurance companies pay attention
- Scrupulously reflect AOTA guidelines
Document Management
Take control of your practice and comply with Medicare and insurance requirements. Use Connect’s Document Management tools to generate requirements for each patient or insurance type. You can even see which patients have documents that have not been completed by their therapist.
Microsoft Office Integration (including spell check)
Eliminate transcription errors and create consistent, clean, customizable reports in MS Excel® format. Connect includes spell check in all forms, flash reports, and MS Office® programs, so you never have to worry about simple spelling mistakes. With Connect you spend less time hand-writing reports and can complete documentation and charting by the end of a patient visit.
Flash Reports
Connect comes built-in with the most common reports our customers need. With Flash Reports you can instantly generate reports with a simple click or keystroke. You can also build an ad hoc report at any time and save it as a flash report, allowing you to run it at will. These reports get you your data fast, and new copies for specific staff members (physician, therapist, etc...) automatically populate based on patient information. Say goodbye to the days of entering the same data over and over again every time a new report is created!
Image Module
With Connect’s easy-to-use Image Module, scan, upload and store any type of document or image in a patient’s medical record. Add x-rays, photos of burns and wounds, prescriptions, Dr.’s notes and even MRI’s. Enhance your reporting by including images for insurance and other purposes. Connect’s Image Module can truly help your practice go paperless!
Schedules, Charges, and Edits
Scheduler
- Our Scheduler is an optional module, but it is fully integrated into the documentation software
- Organizes patients, therapists, and administrators, as well as clinic equipment and resources
- Prevents double booking
Building Charges
Our product takes the bother out of this task by:
- Calculating all patient charges in seconds
- Making sure your minutes match your units
- Checking that the combination of charge codes match
CCI Edits for Accurate Billing
- AOTA Connect automatically provides you with the latest CCI Edits
- Connect alerts the provider so they can apply a modifier in the appropriate situation
- Cedaron updates CCI Edits for all current Connect clients every 90 days. The changes in these Edits are small, but they can make an enormous difference to your bottom line
Our Upgrades
Connect upgrades not only provide up-to-the-minute CCI Edits, but also the most current regulations and requirements, as well as diagnosis and CPT codes.
Integrated PQRS Tracking
Bonus Opportunity
Participating in Medicare’s Physician Quality Reporting System (PQRS) can qualify the typical PTPP/OTPP practice for thousands of dollars in Medicare bonus payments.
The PQRS process is automated in Connect to make it fast and efficient for clinical staff to participate and qualify for those bonus payments. Ask us for details on this program to see if you meet Medicare’s participation requirements.
PQRS Measures
You must choose three measures for the year and complete those measure on 80% of your Medicare Part B population in order to qualify.
- Medicare Falls Questionnaire
- Adoption/Use of Health Information Technology (Electronic Health Records)
- Diabetic Foot/Ankle Care, Peripheral Neuropathy
- Diabetic Foot/Ankle Care, Ulcer Prevention
- Universal Weight Screening and Follow-Up
- Universal Documentation and Verification of Current Medications
- Pain Assessment Prior to Initiation of Physical Therapy
- Patient Co-Development of Treatment Plan, Plan of Care
Cedaron Support Advantages
Implementations and Training
Highly experienced personnel complete each implementation and provide effective Train-the-Trainer sessions in person and/or via WebEx.
Instant Self Help
Every information field in Connect has a help button that provides the correct data definition for that element as defined by the AOTA. These handy drop-down tips ensure that everyone using Connect enters data correctly. Cedaron uses similar screens and data forms, regardless of registry, so learning new registries is a snap.
Live Support
Our knowledgeable customer service staff is available to assist you 24x7x365 days/year. We make it a priority to answer your phone calls promptly, without voice mail. Our business hours are Monday-Friday, 6am-5pm Pacific Time. After business hours, an engineer is always on call should you need immediate assistance.
Software Maintenance
With annual software support, you receive software upgrades and version changes as provided by the AOTA.
HIPAA Compliance
Connect is fully HIPAA compliant. Rely on Cedaron to provide you with software that helps ensure the maximum level of security for your patients.
Data Conversion
software engineers are experts at data conversion, regardless of your prior system.
International
Cedaron has always served international companies, and now the AOTA has agreed to open their database participation to the international marketplace. Cedaron is prepared to provide you with exactly the same services we give our customers in the US. Technical support is available 24x7x365 days/year for you through whichever method you prefer, be it e-mail, WebEx, telephone, or VPN.
And even though we are hours apart, we can demo our products for you at a time that is convenient for you and your staff.
Not only are we prepared to provide you with the AOTA registry, we also know that there are registries in your country that you may want to send data to within the same system. That is why Cedaron can and will add any national registry you need. Please contact us with any questions. We are here to serve you.
Screen Previews (click to enlarge)
Same-day reports, faster reimbursement As soon as you enter your data, just select a template. The report automatically populates with the entered data, and you can select as many templates as you want. The report(s) then instantly print(s) in MS Word®, ready to be faxed, mailed, or e-mailed. Your referring physicians can get a report the same day, and you don't need to stay up late finishing reports or costly transcription services. Reimbursement is faster.
